Business Preparations for Bad Weather

Preparing against potential damage / disruption to businesses due to Hurricane or bad weather:

  • Have lists of all employees, key customers and clients, suppliers, shippers, and vendors – along with their phone numbers, email addresses and physical addresses
  • Secure insurance policies, agent contact information, vital business records such as bank account and tax records in a waterproof, fireproof, portable container
  • Back up computerized records and protect the backup copy / ensure the electronic data back-up is on a portable hard-drive or stored at a remote location
  • Take equipment, computer software / hardware, and furniture inventories
  • Relocate expensive equipment to floors 3-7 where possible or move it to the most heavily constructed interior area of the facility – in areas which could be subject to surge flooding, move equipment to floors above the possible surge level
  • Cover vulnerable equipment which cannot be moved with plastic sheeting to minimize damage in the event of roof leaks or broken windows
  • Move all merchandise, equipment, stock, etc. that is on floors that could flood to pallets or shelves, to protect them from flooding
  • Compile a list of emergency vendors, such as plumbers and restoration contractors
  • Make copies of essential business policies, plans, and agreements
  • Take photographs of the business and equipment, both inside and out, to help with insurance claims
  • Prepare for a possible loss of utilities by having battery-powered lights, a battery-powered radio, a supply of potable water, and if possible, an emergency generator.